Office Manager
Eliot Community Human Services, one of Massachusetts largest nonprofit, social service agencies, is seeking an Office Manager for their corporate office.
Responsibilities:
• Answer, screen, and prioritize incoming telephone calls, take messages/route calls to appropriate destination. Answer general questions.
• Receive visitors, schedule meetings, and answer inquiries from staff and community.
• Provide administrative support to the President.
• Receive and distribute all internal and U.S. mail to and from the main office.
• Receive and distribute all faxes.
• Photo copy and record in a weekly log all checks received at main office prior to forwarding the checks to Finance.
• Maintain a monthly log of all SSI and SSA checks from Commonwealth of MA and US Treasury and forward log and copy of checks to Finance.
• Perform other administrative duties including preparing correspondence, proof reading, faxing, filing, and copying.
• Order and maintain all supplies for the main office and training center.
• Assure proper maintenance and operation of office equipment.
• Order all printed material such as letterhead, envelopes, business cards, appointment cards for entire Agency.
• Prepare training attendance rosters and register staff for in-house trainings
Schedule: Monday-Friday 9:00am-5:00pm
Qualifications:
Requires a High School diploma with at least two years related experience. Must have knowledge of the principles of office management and the demonstrated ability to manage multiple tasks simultaneously. Strong computer literacy and skill in the use of computers and significant experience with Microsoft Office. Proficiency in the operation of business equipment such as copier, fax and postage machine.
Eliot Community Human Services offers a great benefits package that includes a competitive salary, 3 weeks vacation, 12 sick days and 11 holidays. Eliot pays 75% of health and dental insurance and 100% of Life, AD&D, Short and Long Term Disability insurance for full time employees. We also offer 401(k) retirement plan, Dependent Care plan, EAP, credit union, free college savings tuition program and other voluntary benefits. The agency also has our own in house training program which provides CEU’s. |
